One of the most common problems with work-at-home jobs or online self-employment is the lack of structure. Or, more accurately, the lack of formal structure . When you don't have to punch a clock or be at a specific place at a specific time, it's easy to become disorganized, unproductive, and frustrated.
[Continue Reading ...]
Priorities are critical, followed - closely - by a livable schedule. You have to determine what you want (or need) to do, when you want to have it done, and how you're going to fit all of this into your day - without giving up sleep and sanity. I have to be strict with myself because, without self-imposed structure, I am really good at starting something, applying myself with great intensity, and ... Squirrel!!
'Nuff said.
Everyone has different needs, goals, and tolerances. But getting organized has some basic steps that anyone can adapt to those needs and goals. For me, there is a specific order that makes sense. Feel free to use these in any order that works for you.
What Needs Doing
Before I can go any further with organization, I have to know what I'm organizing. Nothing, at this point, has any more importance than anything else. It is simply a list of what I need to get accomplished in a given day, week, month, or year. For my life:
- Cleaning - Bathroom
- Blogging - Company A
- Editing - Directory B
- Floors
- Cleaning - Living Room
- Dishes
- Laundry
- Blogging - Company B
- Cleaning - Kitchen
- Editing - Directory A
- Grocery shopping
- Paying bills
- Cleaning - Bedroom
- Blogging - Personal
- Updating jmarkafghans.com
- Crocheting - personal
- Crocheting - business
- Computer maintenance
- Manicure
- Pedicure
Seems like an odd collection at first blush, but I believe everything has to be looked at. This is a flexible process. If you forget something now, it can always be added later.
How Often Does It Need Doing
Not everything needs to be dealt with every day. But some things do. Knowing this is critical to putting together a workable schedule / organizational plan. For example, as I've mentioned in previous posts, we live in an area inundated by vehicle exhaust. Some of my urgent cleaning issues won't apply to you; some of yours won't apply to me. My timeframes may well be different as well, but you get the idea. For my life:
- Cleaning - Bathroom: Weekly
- Blogging - Company A: Daily*
- Editing - Directory B: Daily
- Floors: Daily
- Cleaning - Living Room: Weekly
- Dishes: Daily
- Laundry: Weekly
- Blogging - Company B: Daily*
- Cleaning - Kitchen: Weekly
- Editing - Directory A: Monthly
- Grocery shopping: Monthly
- Paying bills: Monthly
- Cleaning - Bedroom: Weekly
- Blogging - Personal: Daily
- Updating jmarkafghans.com: Weekly
- Crocheting - Personal: Weekly
- Crocheting - Business: Daily*
- Computer Maintenance: Weekly
- Manicure: Weekly
- Pedicure: Weekly
* These daily chores are dependent on assignments and orders. Obviously, if I don't have an assignment from Company A or B, or an afghan order, I don't need to worry about them. But, knowing there will eventually be work, I have to consider time to get it completed. I can't always drop everything else for one project.
Putting It On The Calendar
The daily stuff is easy, it just needs to be (in my case) plugged into the same time or order every day. I will never get anything done if I don't make a habit of it. So for me:
- Monday - Friday:
- Dishes
- Floors
- Blogging: A
- Blogging: Personal
- Blogging: B
- -- Lunch --
- Editing: B
- -- Dinner --
- Crocheting
- Saturday:
- Dishes
- Kitchen
- Bathroom
- Bedroom
- Living Room
- Floors
- -- Lunch --
- Blogging: Personal
- Editing: B
- -- Dinner --
- Crocheting
- Sunday:
- Dishes
- Floors
- Laundry -- and
- Computer Maintenance -- and
- JMark Afghans Updates
- -- Lunch --
- Editing: B
- -- Dinner --
- Manicure
- Pedicure
- Editing: A
There are tasks that can be taken care of at the same time. Such as computer maintenance and web site updates, while I'm doing laundry. Others need their own dedicated times, since (for example) I can't do anything else while my nails are wet.
Being a non-fan of daytime TV, I schedule the jobs that will keep me away from the TV or that require my full attention during the day. But, there are shows that I never miss in the evening, so I schedule the tasks that will still get done, even if I'm watching, for those times. I can crochet and keep up with Haven or Warehouse 13.
Grocery shopping gets done, due to pay schedules, on the 4th or 5th of every month. I pay some bills, for the same reason, on the 15th. Others are automatically deducted from my account and don't require thought or scheduling. (Well, as long as there's money in the account. {wink} )
Where Is It Getting Done
Dedicating a space for work is seriously helpful. We have a desk, but I've never used it because I've always owned laptops. That means I can do my online work from just about anywhere in the house.
I can't, however, get privacy from just about anywhere in the house. It's incredibly helpful to physically separate work from the rest of your life, especially if you live with people who have issues with boundaries. Setting up 'an office' - even if it's sitting on the bed, instead of in the recliner, indicates "I'm not playing right now; I'm working." (See 'Getting Cooperation')
Fine-Tuning The Schedule
Putting everything on the calendar looks and feels great. It's incredibly wonderful to have life a little more organized. But what if it isn't working? Things are on the schedule, but they aren't getting done. Then, what? Well, you revisit the process, as often as necessary, until it works for you.
The joy of a schedule is that it can be changed. First, give it time to become a habit. Then, if you find that some things never get done or don't get done well, it's time to consider why.
Hate cleaning - find a way to hire a service (my personal fantasy). For me, if I clean first, it gets done. If I start anything else before the cleaning, it'll never get done because I'll get 'too busy' (read: I don't want to do it).
What if it's a paid job that is getting neglected? This is not a small problem. If you are under contract, you could get into a lot of trouble for not following through. Basically, you have to look at why you're avoiding the work, and either suck it up or find a way to drop the job.
I had trouble with one blogging company: late payments and accusations of errors in my work, when (in fact) they'd made errors in the assignment instructions. The money was minimal and it was the only job that stressed me out. I could either accept the behavior or stop taking assignments. After stepping back and assessing the situation, the solution was simple.
Getting Cooperation
Another issue with working at home, unless you live alone, can be the other people in the house. Sitting at the laptop, in the recliner (in my case), doesn't tell anyone what I'm doing at the moment. When the assumption is that I'm playing video games, they feel free to interrupt -- frequently.
If you have this problem, let them know that between the hours of X and Y it's work, not play. Lather, rinse, repeat - until the message is received. Or set up a spot where all you do is work (See 'Where Is It Getting Done') and interruptions are not allowed unless body parts are on fire or there's massive bleeding. Eventually, they'll get it and you'll be able to function. (Of course, if interruptions don't bother you - Pfft! at you - and I am so envious.)
Frankly, I can't compose articles and posts with someone going "Ooh, look! Isn't this cool!?" while they're blasting videos or shoving a cell phone in my face. I can't multi-task at that level and fun will always trump work. As Mark often says, "Know what I mean?"
One caveat: Make sure you're working at what you claim, before demanding solitude, or your credibility will go out the window and the family won't believe they can't interrupt you whenever they want. (Been there, done that, got the T-shirt.)
Bottom Line
Working from home requires discipline and cooperation. Given our situation, I really can't imagine any other way. I can't be gone 8 hours a day; even 4 hours would be pushing it. And it is a tremendous luxury to be able to be around to care for a spouse or relative, and still generate income.
Nonetheless, there are days when clocking in at an office for a few hours still looks like the better deal. And part of me misses the interaction with other people. (An issue with working at home that has nothing to do with being organized.)
Then, I remember all of the times that Mark brainstormed with me for an article subject or helped fine-tune a post that was giving me fits and I know that I have it pretty darned good. I do what I want, when I want. And I get paid. It just takes a little more planning and communication to make it flow smoothly.